Programming Committee November Meeting Minutes

DCG/ Programming Committee Meeting
Meeting Minutes
November 11th, 2009 @ 4:00
The Price House
Present: Dot Goodwin, Marty Herman, Mei Bremer, Edward Hinson, Wade Luther, Jamie Bennett-Bane, and Brittany Stewart.
Agenda:

1. Welcome
2. Follow-up
a. Broad St. Trick-or-Treat
3. Status Report
a. Christmas Tree Lighting
b. Christmas Parade
4. Committee Goals
a. Events & Programs
i. Event Pipeline
1. Next Christmas ideas
2. Girl’s Night
3. After Hours
4. Carolina Cup – March 27th
5. Lemons – May 22nd
6. “Dog Days” Concert Series
7. “Indian Summer” Festival
ii. Community Involvement Program
1. Crime Watch
2. “Hands on Camden”
3. Street Cleanup
4. Recycling
b. Marketing & Advertising
i. Blog
ii. Branding
iii. Facebook
iv. E-newsletter
v. TruVista newsletter
vi. Hospitality Tax
1. Brochure
2. Billboards
vii. Promotions/Coupon opportunities?
viii. Corporate Sponsorships
5. Other Items
6. Adjournment

Wade started the meeting off with thanking everyone who came out, and encouraged us to talk to our neighbors and get them involved.

We spoke very breifly on a recap of the Halloween event. Everyone agreed that it was a great success and we will meet again at the beginning of the year to start planning next year.

We got the status report on the Christmas Tree Lighting.
November 23rd and December 4th. On December 4th we are in the process of working on getting Santa in front of City Hall for a photo opp. An update on that will be available soon.
Events Pipeline:
For next Christmas the ideas that were brought forth were to have a centeralized area for gift wrapping,coupons for flyers to pass out at the schools, Festival of Trees on display that will be auctioned off. We encourage you to submit your ideas to Wade via email or blog. However, the doors are open for you to participate on a committee that interest you.
Jamie will be working on forming a sub-committee to organize a night of socializing and shopping for women only. Our target date will be the end of January.
Our next After Hours will be in January at The Armory Steak and Seafood. Wade is working on the confirmation. Refer to the blog and check emails for updates. The time will be from 5:30 until 7:30.
Carolina Cup is March 27th and Edward Hinson along with Wade are working on getting Jockey Screen that will be painted and judged and then auctioned off. The logisitics of this project is still being ironed out as well.
Lemons Event is May 22nd, it will be held at the Motorsports Park. It’s a family event that the Park puts on where they race lemon cars around the track. More information will be coming soon.
“Dog Days” Concert Series is an event that Brittany Stewart will be forming a sub-committee to come up with the ideas of a concert series featuring local bands and groups. It will be a five to six week concert series. Location and logisitics will be worked out at a later date.
“Indian Summer” Festival is an idea for a fall festival with the “King Haigler” theme. We will be forming a committee for this event as well and the planning will begin in May.
Community Involvement Program:
Crime Watch Program Wade will meet wwith Lt. Mike Stone Novemeber 12th at 4:00 to discuss the procedures and how the program works. More information will be available at the at-large meeting on November 17th.
“Hands on Camden” will be spearheaded by Edward Hinson. The event will be a day of Community service. As Edward has more information avaiable it will be emailed, posted on the blog and discussed at the at-large meeting.
Street Clean-up and Recycling are ideas that we have for downtown; however, we have not decided on how it will work.
Marketing and Advertising:
Blog, Wade will send out a tutorial for how to use the blog and hopefully that will get more involvement.
Branding ie DOCA Marty Herman had an informal presentation of her idea for a brand. However, Wade will meet with Mr. Jospeh Bruce from Kershaw Health and Brittany Stewart to get their submissions, but we would like the input of our local artist. We would like to have a min. of five ideas to take to the executive committee for a vote.
Facebook Wade, Brittany and Jamie will get together to start our facebook page.
E-newsletter will be done by Wade on a monthly bases
Truvista newsletter we will have an article in the next quarter issue.
Hospitality Tax Wade brought two different brochures for us to vote on. The brochures will be located at all major boarder crossings, airports, it will be regional distribution.
Billboards the Arts Association can purchase their own billboard, the Camden Antique Market feels like a billboard is essential to the businesses downtown.
Promtions/ Coupons Opportunities
Jamie suggested doing a calendar of the DCG and have businesses buy ad space, and ask for donations or use this idea as an incentive. If a business will join DCG they will get ad space, this is an option once a dues amount has been established.
Also there’s an opportunity for Corporate Sponorships. We will use an in-kind document to intice corporations and businesses to participate.
If you have any ideas for promotions or other opportunities please email, blog or come join us at either a committee meeting or an at-large meeting.
Other Items:
1011 Galleria is planning a February 13th dance
Meeting was adjourned at 5:30 p.m.