Halloween Committee Final Meeting Minutes for 2009

DCG/ Final Halloween Committee
Meeting Minutes

November 9th, 2009 at 3:30 pm
Present: Wade Luther, Mei Bremer, Marty Herman, Brittany Stewart, Edward Hinson, Lisa Marsh, and Lt. Mike Stone
Agenda:
1. Welcome
2. Feedback
3. Pro’s / Con’s
4. Areas for improvement
5. Ideas for next year
6. Involvement of Kershaw Health
7. Schedule for next year
8. Next Meeting
9. Other Business
10. Adjourn
Wade started the meeting by congratulating the committee on a job well done. He continued by saying that from the feedback that he received was all positive. However there was one complaint that he received and it was received from The Camden Antique Market. She sent an email stating that she was disappointed that she didn’t do as much business as she would have liked. Aside from that Wade was very satisified.
Each committee member gave feedback from people that they spoke to. The overall opinion was that it was wonderful and people are looking forward to it next year. There was two complaints and they were it wasn’t long enough and the horse drawn carriage being in the area where small children were. Also we had several people who inquired how they could get involved.
Pros: Cons:
Well attended Lack of participation from all downtown businesses
Exposure Bathroom availability
Businesses now want to participate Time of event for number of activities
Provided a safe trick or treat for families
Areas for improvement:
Again the time, making sure that we have restrooms available, participation in organization and committees, placement of activities, ie. bands, activities placed in middle of the street, and having tickets available on both ends of broad.
Ideas for next year:
Adding the horsedrawn carriage, vendors, and porta-jons.
Duplicate activities on both ends of Broad
We need more volunteers

We collectively agreed that we should not be involved with Kershaw Healths event. We need to keep it separate.
Schedule for next year:
The Saturday before Halloween will be our date yearly.
Other Business:
Charrette Town Green
Market Analysis will be completed by the end of the week
Jockey screens for downtown the weekend of the cup. Logistics are still being worked out.
Coupon book handed out durning the Christmas parade on December 12th has not been finalized.

Meeting was adjourned at 4:30 pm
The next meeting for the Programming Committee (combined) will be at 4:00 at the Price House on November11,2009