Halloween Committee Meeting Minutes

DCG / Events and Planning/ Halloween Event Committee
Meeting Minutes

October 5, 2009 at 3:30 PM

Meeting held at the Chamber of Commerce

Present: Brittany Stewart, Mei Bremer, Edward Hinson, Lisa Casey, Jamie Bennett-Bane, Amy Schofield, Edwin Kohn, Robert Dabney,

Next meeting: October 12, 2009, 3:30 p.m., Chamber of Commerce



I. Agenda
• Event Overview
• Decision on Poster
• Open Discussion
• Schedule for next meeting
• Adjourn

II. Events Overview

• There will be a dunking booth, located on Broad Street near Newman
Furniture store.
• The DJ will be located between Rutledge and Broad
• Bookmobile will be located on the low end of broad near Merrill Lynch
• Truvista will be on the end of Broad near York street, passing out bags
• Activities will be Popcorn(donated by Monique’s Hair Salon) $1.00 per cup), DJ, Dunking booth($ 1.00 for 3 throws), Pumpkins or orange paper plates for coloring, costume contest, and store front contest

The costume contest will be judged in the following age groups:
• 0-2
• 3-6
• 7-11
• 12-16
• 17- up
There will be no pets allowed and Elizabeth Dixon of Happy Memories Fudge & More will donate the prizes

We will have a musical chairs type judging, with the judges in the middle.
Lisa Casey will over see the contest

Robert will talk to the schools about getting administrators or teachers to
participate in the dunking booth, and he will meet with the school board to
discuss poster distributions. Also Robert is working on the vacant stores

Brittany Stewart will have the finalized poster to Wade by Friday. Also she
will check on pumpkins from the pumpkin patch for a donation.

III. Decision on Poster

The poster was voted on with the modifications. Wade gave approval of final changes

IV. Open Discussion

Jan Marsh will be notified to get the volunteer information to us, Brittany
made the suggestion that the kids can get a Community Service certificate or letter for their participation.

We talked about what to do with the alleyway

Edward said that he would get the information to Jamie about the dunking booth.

Lisa will head up the committee that will distribute the posters to the businesses.

V. Schedule for the next meeting

Our next meeting will be October the 12 at 3:30. The Halloween committee will meet weekly until the day of.

VI. Meeting was adjourned