Halloween Meeting Minutes 10/27

DCG/ Halloween Committee
Meeting Minutes

October 27th, 2009 @ 3:30 pm

Present: Wade Luther, Jamie Bennett-Bane, Mei Bremer, Edwin Kohn, Brittany Stewart, Robert Dabney, and Jan Marsh.


Agenda:

1. Welcome
2. Assignments and Location
3. Ticketing
4. Volunteers
5. Time Schedule
6. Materials Needed
7. Other Items
8. Adjourn

Wade started the meeting off thanking everyone for attending

2. Assignments and location: Wade passed out handouts with the locations of the events and the number of volunteers needed per activity. Jan Marsh has secured at least 16 volunteers. The businesses coming from Rutledge can set up from Maxway to Rusty Davis’. We will confirm with a final check with business this week. Wade will email committee with a time and day to walk to the businesses.

3. Ticketing: We unanimously agreed that the tickets will be sold in $5.00 increments
( ie. 20 tickets for $5.00). Each activity will require a minimum of 2 tickets. The dunking booth will require 8 tickets as well as the cotton candy and water.

4. Volunteers: Jan Marsh has secured at least 16 volunteers will confirm and email Wade with the exact number.

5. Time Schedule: The committee will meet at the clock tower at 1:00 pm and we ask that the volunteers be at the clock tower at 1:30.The costume contest will begin promptly at 4:00 pm. The dance troop will perform 3 five minute routines.(3, 3:45 and 5)

6. Materials needed: Wade will check on the power hookup, purchase the bottle water, email Brittany with the program and line up for contest, and confirm with Elizabeth the prizes for the contest. Brittany will make the signs for the ticket tables. Make sure that all businesses put a sign in front of their tables with name of their business and the number of tickets needed for the activity they are providing. Jamie will pick up the prizes to hunt for, in the hay hunt.

7. Other items: Wade will confirm with the balloon artist. Jamie’s husband will man the dunking booth, and Robert will manage the scarecrow hands. Everyone seems really hyped about the event and confident that it will be successful.

8. Meeting adjourned