Halloween Committee Meeting Minutes 10/12/09

DCG / Events and Planning/ Halloween Event Committee
Meeting Minutes

October 12, 2009 at 3:30 PM

Meeting held at the Chamber of Commerce

Present: Brittany Stewart, Mei Bremer, Edward Hinson, Lisa Casey, Jamie Bennett-Bane, Amy Schofield, Edwin Kohn, Robert Dabney, Officer Mike Stone, and Jan Marsh

Next meeting: October 19, 2009, 3:30 p.m., Chamber of Commerce




I. Open discussion of the event in its entirety
II. Adjournment



• The Poster was finalized and approved on Friday and is now at the printer. David’s Printing has graciously donated the postcards that will be distributed to the school as well as the posters for downtown businesses.

• Due to not being able to locate a dunking booth, that idea has been scraped until next time. (Could change if we can locate a booth)

• Robert Dabney will have a distribution schedule from the school district. We are looking to distribute it on or by the 23rd of Oct.

• Jan Marsh was given a list of churches to contact and she will contact them about posting the event in their church bulletins as well as requesting volunteers. Wade will email Jan with the press release on Monday October 19th.

• The posters will be ready for pick up on Wednesday October 14th.

• Lisa, Mei, Jamie and Robert will solicit businesses on Tuesday October 20. Wade will have the press release along with the talking points to us by the 19th.

• Brittany will check on a group called Alterna to possibly perform

• The Fire department will donate the popcorn popper and all the necessities.

• Truvista will do bags and cotton candy

• We will sale the popcorn, cotton candy and the water for a $1.00

• Lisa suggested that we solicit business to donate water that advertise their businesses (if applicable) Also Edward Hinson suggested that we ask Kershaw Health for a donation of water

• Wade will speak with Mr. Brunson about the sale of food in front of store fronts.

• Chief Brunson’s daughter will dance along with her dance group as entertainment

• Props: 12-20 bails of straw. Wade will contact SC Hay to see if they are willing to donate

• Wade will check with Wal-mart the day of the event about donating pumpkins, or any other consumables they are willing to donate.

• The alleyway, we are going to let the children decorate paper plates that will be placed inside the alleyway.

• Logistics: The Truvista truck will be located near the alleyway (which is beside Newman’s Furniture), the book mobile will be located near the bus station/ Merrill Lynch, and the DJ and activities will take place in the intersection of Broad and Rutledge Street.

• For businesses located on the side streets may come to Broad and set up a table, if they so desire; however, they must contact Wade to find the exact perimeter they can set up in. Also they will have a flyer to put their information on that they must place on their tables.(for safety purposes.)

• Jamie will submit a list of businesses participating.

• Edward Kohn will check to see if they can set up in front of Merrill Lynch

• Robert will contact the Habit store about using their front


II. Meeting adjourned at 4:30 p.m.